Start A Document Management Business From Home

by WorkFromHome on July 15, 2011

Working from home can be a dream for someone who wishes to leave the rat-race and venture out on their own. There are countless opportunities that can be done from home, on and offline. A work at home professional merely needs to find a niche and create a business.

One of the newest trends in home businesses is document management. Document management is the act of taking paper files and converting them into digital files. Sounds simple? You are right. There is minor set up costs for this type of business and there are endless possibilities for clients.

Who Needs Document Management?

As you know, the government requires you to keep important paper work for several years. This entails cupboards full of boxes with old documents, creating clutter and wasting space. Homeowners would love to reclaim that space for more important items, yet they do not know what to do with the documents.

Businesses are required to keep this type of paperwork also. In addition, these businesses need to store old client files, sales receipts and other miscellaneous work. Many businesses find themselves renting storage space just to house these documents, an added monthly expense.
Both of these types of entities are your potential client. The individual that wishes to have more room and become organised, and the business that wants to comply with regulations but reduce unnecessary expenses.

What You Need To Begin

When you first begin, you can start rather small. As your business grows you may want to add additional or larger equipment to your office to accommodate the amount of work you bring in.

  • A good computer with sufficient memory
  • A scanner with the ability to convert files to .pdf **
  • A DVD burner
  • Plastic DVD cases
  • Business cards and brochures listing your services.
  • Once your business is well established you may wish to convert to a copy machine with scanning software that can scan packs of paper at a single time. However, these machines can be expensive and you do not need one to begin your business.

    Business Basics

    If you can scan a paper, save it as a .pdf, create and name a file, and burn it to disk when you are done, you have mastered this opportunity. It is really that basic. The hardest part about the process is verifying that all files have been scanned and that you have named the files appropriately. Of course, you can group like-documents into the same file, you will not have hundreds of files to name.

    When you burn the files to dick, DVD is preferred because it can hold more data than a CDRom, you can create a nice label for the disk and a cover for the case to make it look professional.

    You can offer two sets of discs as a way to “double” the customers protection. This way, they will have their digital files, and a spare, in the event that the first disc goes bad. Discs, covers and labels are all very inexpensive, and this extra protection can be incorporated into the price that you charge for the job.

    As an additional service you can offer to shred the old documents and provide a certification of shredding. This is a great value-added service to offer, relieves you of having to haul away documents and adds to the bottom line.

    Marketing Your Business

    You already know who your potential clients are: individuals and businesses, so your next step is marketing your business to these targets.

    You should begin by creating business cards and brochures that you can distribute. This will often be your first point-of-contact with potential customers, so it is important to make these professional looking.
    Establish a website for your business and a contact email address. This can be a very basic page if you desire, however it is important tool for your business. Many people will automatically “look you up” on the Internet when they are considering using your business.

    Meet and greet as many people as you can. Social networking groups on and offline will help you get the word out about your services. Local events are perfect for setting up an information booth. Newsletters, church bulletins and local club bulletin boards are all great places to place information about your services.

    It will also be very good for your business to enter businesses in person and introduce yourself and your service. There is a lot to be said about face-to-face interaction and establishing trust in the community.

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