Types of Data Entry Jobs Available

by WorkFromHome on May 15, 2011

Because of the growth of the Internet and related technologies, data entry has become one of the fastest-growing career field in the world, especially in Australia. There are a multitude of wide-ranging opportunities to satisfy the many varied needs of the data entry field. Mountains of information must be transferred into automated form and updates must be made to already-automated data. Yes, some details can be automated, but people are still needed to fill that vital gap between man and machine. The work can be repetitive and it does require intense focus, but it is work that must be done and companies will pay to get the work done.

If you think you might be interested in working from home in a data entry position, here’s a sampling of some of the many possible kinds of data entry jobs that are out there for the taking.

Data Entry

This type of position is the simplest form of the field: read what’s printed and type it in. You might be filling a database with thousands upon thousands of points of data, each a unique set of numbers and letters. You will be handed a long printout and told to type an accurate copy of each set of data. Such an assignment may take only a few hours or stretch out for full workdays over several months. You must be able to perform a boring repetitive task in an accurate way for hours at a time.

Word Processing

The next step up in the data entry field is document creation using word processing software. Again, data that is printed must be typed into a computer system. But, in this case, the data to be typed will be words, names, addresses and other recognizable text. Your goal at this job will be to create a text document that is correctly spelled, has the proper grammar and matches the criteria set by the company for that type of document. You might be creating mailing labels for a company’s mass-mailing or helping in the creation of operational reports. It will help if you are familiar with Microsoft Office software and other word processing applications. Jobs such as these used to be assigned to full-time employees of the company. But, today, many word processing jobs like this are being contracted out to outsourcers, who do the hiring.

Researching Data

In this position, your job is to find what needs to be entered into the system. For example, a publisher might be coming out with a new series of textbooks on the plays of Shakespeare and wants to be sure to contact all the university professors who could use such a textbook in their classrooms. Your job as a data entry researcher would be to search university and college websites for the English Literature professors who would be the target for a marketing campaign, collect their names and email addresses, and type all that information into a computer system.


What someone has said, which may already be in printed form, must be transferred into a computer system — good examples are the minutes for a company board meeting or a speech at a marketing seminar. Sometimes, a transcriptionist may be working from a tape recording or a video or even from handwritten pages. Speed is very important for this kind of data entry person, as is knowledge of special transcribing software and hardware. Accuracy and the ability to organize the input documents in an order that makes sense are also important.

Writing Product Descriptions

Online shopping means that more products are being sold online and a description is needed for each product. For a company that sells thousands of products, the line-up of which is constantly changing, the need for product descriptions can be overwhelming. Such online sales companies will hire data entry people whose only job is to type in descriptions of products based on the manufacturer’s fact sheet, descriptions that encourage people to buy the product. Years ago, newspapers and magazines called this job copy-writing. In the online sales world, this is called product marketing — you may be adding descriptions of yourself to add credence to the text.

Information Confirmation

Databases of information are only as good as the validity of the information contained therein. Companies want to be sure the data they have is both accurate and up-to-date, so they hire data entry professionals to work their way through the information within the database and confirm that the information is true. For example, in a database of marketing information, the job may be to confirm that the names of the contacts, the phone numbers and the email addresses are correct. With some databases containing millions of records, this type of job could very well become full-time. The difficulty of the work depends on what the information is that has to be confirmed — some types may be very easy to check, while others will require imagination, time and effort to confirm as accurate.

Fact Checking of Documents

This position may be considered the peak of the data entry profession. The work sounds very simple: take a document that the company provides and find out if everything in it is correct and true. But, think what that work would involve. In addition to checking the spelling and grammar, you would be checking the facts behind each and every statement in the document. A person considering this type of work must have excellent research skills, the ability to concentrate and focus on a daunting task and a sense of responsibility for the final product, a statement that attests that the document has been checked and confirmed, through and through, to be correct and true. Because of the high value of the product delivered, the pay scale for fact checker will be higher than for any other data entry position.

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